Step 1: Go to a brewpub (or a coffee shop depending on your culture)
Step 2: Draw this table and give everyone a copy
Here’s an example of part of what the story for Q4 might be:
If you are describing Q4, you might guess that people are not showing up for meetings or hitting their due dates.The budget and timeline are running low due to rework. Leadership is not involved and people are not talking to each other. The PM feels oppressed and the PS feels that the PM is the problem.
Step 4: After sharing these stories, ask each team to split in two, and assign one team to each quadrant. This time, ask them to describe what events would have to take place for the project about to start to end up the quadrant they have been assigned. Share that list.
Step 5: Create bylaws based on what you’ve learned together for the project about to start. Discuss how to avoid the bad events and decisions and leverage the good.
Using this quick process ( done in less than three hours with strong facilitation), you can start every project well, leveraging an intentional and clear collaboration between the roles of Project Sponsor and Project Manager. Using the RMA process for project management, including a Project Charter, simple Project Schedule / Status Report /Dashboard and tons of communication, you may just be the first person in your company to actually finish a project well.
Russell Martin & Associates has recently released a Project Management Program which allows you to customize the help you need with your project. You design the program (together with an RMA expert) that makes the most sense to your organization choosing from our popular online / live learning experiences, coaching, mentoring, Charter and Plan review, role defining, project read-outs, tools, and templates. If your'e interested in working together to create a customized program for your team or organization, let us know and someone will connect with you shortly.